Use this AFO to delete holdings (item) records by barcode in such away that reports can be generated via AFO 122.
Note!
Use AFO 111 () if you want to delete an item for administrative reasons (for example if another shelfmark has to be created). In this case the deleted item will NOT appear in reports generated via AFO 122.
Note!
Deleting an item is not possible in the following cases:
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The item belongs to another database
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The item belongs to another institution
·
You are not the owner of the item
·
The item is in transit to another location or manager
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The item is on loan or has an active reservation
·
The item is linked to a bibliographic record that is currently being edited by another cataloguer; the record is locked
After choosing this AFO the following screen is displayed:
: Enter a barcode: the associated title and shelfmark are then automatically displayed:
Depending on parameter settings, the system may or may not ask for confirmation:
You can also use deletion reasons (this is parameter dependant, see below). In that case, after starting AFO 121, you will be promted to select a reason. The reasons are defined in AFO 469 – Item authority lists:
Once you have selected a reason, this will be shown in the header portion of the screen:
You can use SSP to generate reports on deletion reasons.
The following parameters are relevant for deletion of items:
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AFO 469 – Item Management Parameters – Miscellaneous, check boxes for
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Discard for all locations
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Discard with verification
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signals during discarding
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Add a reson for item deletion (not in use, optional, mandatory)
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AFO 469 – Item Authority lists – reasons for deletion
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AFO 611 – Passwords – Add/modify logins – option Inst/Loc(s) for deleting items
Depending on your system's parameters you may be able to switch to the technical screen for the description in question so that you can delete this as well after deleting the last item with the last shelfmark.